TimeStation

TimeStation: Cloud-Based Employee Time Tracking for Android

TimeStation transforms any Android device into a comprehensive, cloud-based time and attendance system.  TimeStationlication provides businesses with a streamlined method to track employee hours accurately and efficiently. By leveraging fast-scan technology, TimeStation enables workers to clock in and out in under a second, eliminating manual timesheets and reducing administrative overhead. Managers gain immediate, remote access to real-time attendance data and powerful reporting tools. For any small or medium-sized business seeking a cost-effective, hardware-free solution to manage labor costs, TimeStation delivers essential functionality without complex installations or ongoing maintenance.

Employee Check-In with Fast-Scan Technology

Employees begin their shift by tapping their personalized ID card on the device’s screen. The TimeStation app uses its proprietary Fast-Scan technology to instantly recognize the card’s unique code, registering the clock-in event in less than a second. This contactless process is not only swift but also hygienic. The data is immediately timestamped and uploaded to the cloud-based management dashboard. If a worker forgets their card, they can alternatively enter a secure PIN to log their time, ensuring no interruption to the tracking process. This core function of TimeStation forms the basis of all attendance records.

Managing Multi-Location and Departmental Transfers

Administrators use the online web dashboard to configure multiple physical locations and departments within their TimeStation account. An employee’s profile can be assigned to a specific location or department. When an employee clocks in or out, the TimeStation system records which terminal they used, automatically tagging the entry with its designated location. If a worker needs to move between departments during a single shift, a manager can perform a department transfer within the system. This reassignment ensures that subsequent clock-outs and worked hours are accurately attributed to the correct cost center for precise payroll and reporting.

Running Real-Time and Historical Attendance Reports

Managers access the comprehensive reporting suite through the TimeStation web portal. They can generate reports filtered by date range, employee, department, or location. The system processes all clock-in and clock-out data to produce detailed summaries of hours worked, late arrivals, early departures, and absences. These reports can be viewed directly online for a real-time overview of who is currently clocked in. For deeper analysis or payroll processing, any report can be exported from TimeStation into Excel or CSV format, allowing for further customization and integration with existing accounting software.

Operating in Offline Mode Without Internet Connectivity

TimeStation includes a robust offline mode to maintain functionality during internet outages. The Android app continues to store all employee check-in and check-out data locally on the device itself. Employees proceed with their normal routine, scanning their cards or entering PINs as usual.  TimeStation logs each event with a precise timestamp. Once internet connectivity is restored, the TimeStation application automatically synchronizes all stored data with the cloud server. This ensures that no attendance records are lost and the management dashboard remains completely accurate, even in unstable network environments.

Utilizing GPS Location Tagging for Verification

Administrators can enable GPS Location Tagging within their TimeStation settings. When this feature is active, the Android device’s GPS records its precise geographical coordinates at the moment an employee clocks in or out. This location data is attached to the time stamp and saved within the cloud record. Managers reviewing timesheets can then verify that employees were physically present at the correct job site when they logged their hours. This TimeStation feature adds a powerful layer of accountability and prevents time fraud, ensuring that labor hours are billed accurately for each specific location.

Performing Manual Time Adjustments and Corrections

Occasionally, a manager may need to correct a missed punch or adjust an recorded time. This is done through the TimeStation web dashboard. The administrator navigates to the employee’s timesheet for the relevant day and selects the option to edit an existing entry or add a new manual entry. They input the correct time and can add an optional note explaining the reason for the change. Once saved, TimeStation recalculates the affected employee’s total hours worked and updates all connected reports instantly, maintaining the integrity and accuracy of the attendance records.

Key Features

Fast-Scan technology for sub-second employee clock-ins.

Cloud-based management with no software or hardware to maintain.

Comprehensive online reporting and data export to Excel.

Reliable offline mode for continuous operation.

GPS location tagging to verify employee presence at job sites.

Support for multiple locations, departments, and seamless transfers.